HOTEL FINANCIAL MANAGER – CAPE TOWN – R50000 Neg

HOTEL FINANCIAL MANAGER – CAPE TOWN – R50000 Neg

We are currently recruiting for an experienced 5* Hotel Financial Manager position to be based in Cape Town. The position is a full-time position, working on site. The Financial Manager at the Hotel is employed by an independent accounting firm. The Financial Manager works alongside the General Manager of the Hotel and reports into the CEO and the Finance Team located at the accounting firm . The finance team provides support where required. This skilled position is ideal for a candidate that is detailed orientated with a high ethical standard, an ability to grasp accounting concepts and a thorough understanding of the internal controls required to be in place.

Education and Experience requirements:

• High School Diploma or equivalent required Two or four-year degree in accounting preferred. At least two years of General Ledger and high-volume accounting experience required prior Hotel/Resort experience preferred
• Must have strong financial competence – Hotel accountants should be able to analyse financial data, organize it, and present it in a clear and professional manner
• Must be able to perform in a highly confidential environment
• Must have strong computer skills
• Must have strong working knowledge of Microsoft Office programs, especially Excel & Outlook

System knowledge:

• Intermediate to advanced working knowledge of Excel.
• Xero
• Opera
• My Micros / Symphony / My Inventory (would be an advantage)
• Standard Bank Business online

Main duties and responsibilities:

General:

• Managing the accounting team which consists of 2 junior accountants and a stock controller.
• Maintaining good relationships with team members and departments.
• Meeting reporting deadline requirements
• Producing an accurate set of month-end accounts, with comparisons to forecasts and previous periods.
• Assisting in preparing budgets and business planning, including projected room revenue
• Reconciling bank statements
• Ensuring legislation is followed regarding VAT and PAYE – returns are submitted by Head Office
• Follow Health and Safety procedures

Revenue reports:

• Thorough knowledge of the Night Audit procedures and required end of day reporting.
• Monitoring the procedures performed by Night Audit on a daily basis and ensuring that cash and credit cards receipts are reconciled to the transaction per Opera. Identifying any discrepancies and resolving the differences.
• Ensuring that cash held on site is collected and deposited as per the required schedule.

Bank Statements and petty cash

• Drawing bank statements daily and providing only the relevant information to front office/reservations for processing thereof onto Opera.
• Communication with bank if required.
• Oversight over credit card machines and communication of any issues with bank.
• Petty cash processing and reconciliations, monitoring of the petty cash spends for appropriateness.
• Regular counts of various floats and petty cash.

Debtors

• Receipt all debtor payments as they reflect on the bank statement and reconcile to the previous months closing balance at month end with Opera
• Compile a payment pending schedule with reasons for non-payment and expected payment dates as per the Aging Summary of All Accounts
• Send out Statements and Invoices to the relevant debtor
• Journal entries
• Send follow up payment request to all debtors in breach of the 30 days after statement payment agreements
• Reporting of debtors status to CEO and GM

PM Accounts

• Monitoring of the PM accounts ensuring that transactions are resolved within company policies and reporting thereof to CEO and GM.

Complimentary transactions

• Prepare a summary of all transactions and liaise with GM for correct allocations

Purchases and creditors

• Oversight of the processing of authorised expenses, creditors reconciliations and payment of creditors according to company policy and payment terms.
• Monitoring and control over the aged payables to ensure accurate reporting and that creditors are paid as per credit terms to ensure continuous goods and services delivery by the suppliers.

• Foreign Payments
• Completing all relevant forms for either payment of international suppliers or selling of foreign currency
• Submit to the bank timeously

Inventory and operational equipment

• Monitoring the operational equipment stock sheets as prepared by the various departments and providing assistance to the department heads where required.
• Attendance and oversight of OE and stock counts on ad hoc basis and particularly at year end
• Monitoring the 10 / 20 & 30 stock sheets processed on My Inventory, send out variances to various departments, liaise with departments on counts.
• Review transfers on My Inventory,
• Invoices processed on My Inventory imported into Xero,
• Review production items for irregular pricing

My Inventory admin 

• Reset users passwords
• Create new users after training has been completed
• Review access requirements by various positions with segregation of duties in mind
• Add reports where required to groups
• Review monthly zero items on stock sheets and remove zero stock items from active cost centres / Manage store
• Review monthly Menu item linking, ensure properties are linked correctly
• Review items added by Stock controller on My Inventory / Add items on My Inventory in absence of stock controller, this is done for all 3 properties.
• EMC new users
• EMC items added
• EMC making beverage available to all properties on their request, Review against new menus.

Reporting includes amongst others:

• Preparation of the trading summary (gross profit reports) for 10 days, 20 days and month end. Analysis of anomalies in order to be able to report to CEO and provide guidance to the food and beverage department in order to maintain gross profit percentages.
• Monthly usage stock sheets for Housekeeping and F&B
• Strat packs by the 5^th working day of the month.
• Monthly management accounts preparation and analysis thereof. Ability to explain and advise on discrepancies.
• Preparation of annual budgets for presentation to the owners.

Contract and Service Level agreements.

• Ensure that all contract and service Level Agreements are filed correctly, informing the GM of expiry dates.
• Ensure that all Supplier Credit Applications are filled out and filed correctly.

Please send your updated CV in WORD together with a recent head and shoulders photo of yourself, your current salary and notice period.

PLEASE DO NOT APPLY IF YOU DO NOT MEET THE REQUIREMENTS